Job Description: Post daily despatches of WFP food and non-food commodities in the corporate system; monitor the correct use and quantity as per loading orders; Respond to queries regarding commodities staff in the unit and elsewhere in the Programme; Monitor ongoing shipments, pipeline information, insurance claims and other data; Provide day-to-day reports on the progress and movements of WFP shipments (by land, sea, or air); Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports; Assist and advise on flight planning, weather forecast and restricted flying areas, or railroad schedules and movements, or ship movements and schedules; Coordinate and manage deliveries by suppliers, clearing agents and WFP warehouses; monitor and assess quality, quantity and safety of the goods; Coordinate clearance of WFP, export/import in liaison with handlers an…

Job Description · Regular coordination and interaction with customs clearing agents for timely customs clearance and dispatch from port to destination (s); · Coordinate with Country Office to get the exemption certificate, award and work order in due time; · Monitor closely the arrival status of WFP commodities at Karachi, their customs clearance process and update regularly Head of Logistics accordingly; · Arrangement of all necessary documents required for the timely customs clearance of WFP shipments from port authorities, shipping lines and provincial authorities; · Maintain/update contact details of all relevant focal points of forwarding agents, shipping agents, clearing agents and superintendent required for the immediate problem solution and support for WFP consignments clearance, movement; · Ensure timely information to the Q & Q surveyor soon after customs clearance for de…

…loss reports in order to ensure that the weekly/monthly distribution reports submitted by the Documentation Assistants are correct and matched with all the related papers /documents. Assist and direct the Documentation Assistants in filling necessary documents like 1) Beneficiary lists, 2) Distribution plans, 3)SC/WFP incoming and outgoing waybills, 4) Outlet distribution reports, 5)Muster rolls, 6) Loss reports, etc., in separate files. Prepare WFP invoices and submit the same to the Food Security Advisor on the 10th of each month for verification and submission to WFP in a timely manner. Requirements Diploma/university degree on IT/MIS Total Work Experience (In Yrs)3 – 4 Sector Experience (In Yrs) 2 Good Computer knowledge Interpersonal and communication skills Good team management skills…

Job Description: Review requests for cash requirements and initiate remittance action through the WFP Information Systems; draft correspondence pertaining to subsidy and commodity cash requirements to country offices; Prepare periodic projections of commodity requirements/commitments by project and by country based on incoming data from country and regional offices and input data into the WFP Information Systems Review incoming documentation, identify cargo losses and draft submission to Insurers/Carriers, based on support documents Review and reconcile a variety of financial and operational reports; Monitor accruals and deposits into banks and approval and utilization of WFP generated funds; Analyse and process requests for a variety of data; Using WFP’s Information Systems, enter new and revised data such as new estimates/budget revisions, insurance claims, funding requests and cost i…

Job Description: Within delegated authority, the Storekeeper will be responsible for the following duties: Receive all the WFP food and non-food commodities; Report on the quality, quantity of the received commodities and ensure that quantities dispatched as per consignors documents match with quantities received and endorse documents; Maintain clean and pest-free storing conditions; Ensure good warehousing practices; Supervise the off loading and stacking of the commodities, follow up tracking of the commodities in pipeline and report the same to the appropriate personnel; Maintain records and/or ensure that assistants assigned to the various stores keep records of the food stuff offloaded/loaded at the warehouses, adhering to the WFP systems; Control incoming goods both food and non-food commodities by such methods as physical counts, random weight checks, rejection of any spoiled com…

Job Description: Within delegated authority, the Tally Clerk will be responsible for the following duties: • Supervise the loading, off-loading and stacking of the commodities, and assist the storekeeper to keep updated records on stack cards, and/or computer inventory lists; • Make appropriate remarks on the consignor’s documents and WFP tally sheets when differences are observed between consigned and received quantities; • Supervise cleaning exercise after loading and off-loading and reconstitution exercise when required; • Check and control incoming goods both food and non food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags, etc to ascertain that they meet the required specifications and to report anomalies if any; • Prepare the delivery of goods upon request of the storekeeper and against o…

…itlements and verify appropriate entitlements are distributed and provide feedback to Field Officers and others on the distribution; Assist in the conduct of regular meetings of refugee leaders and implementing partners on the commodity pipeline, distribution arrangements, food entitlements and other relevant issues; Assist in the implementation of the plan of action, review achievement and constraints and provide feedback accordingly; Assist the WFP Officer and implementing partners in encouraging women’s access to economic skills development and sensitizing public opinion on gender issues and gender focused activities; Report periodically to the WFP Officer on relevant events regarding food management, distribution and other related issues; Identify any apparent issues in the programme and report them to the appropriate personnel; Supervise and train other personnel as appropriate; Per…

Job Description: Extract and input data from various sources in administrative, human resource, procurement and other WFP systems; Extract, input, review for accuracy and file data from various sources; Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other; Initiate and process administrative actions such as those found in human resources, travel, procurement, disbursement; Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and liaise with other offices as appropriate; Make computations, calculations and estimates and prepare basic reports or assist in the preparation of periodic reports including forms, tables, charts and other; Respond to queries from a variety of sources by providing available information and provide advice and gu…

Job Description: Within delegated authority, the Security Assistant will be responsible for the following duties: Assist in reviewing countrywide security situation on a daily basis, compile and put together factual information, provide preliminary analysis as required; Assist in maintaining the Security Plan up-to-date, including updating list of staff and eligible family members; Contribute to the update of fire safety arrangements, plans for fire/building evacuation, relocation/evacuation of staff to a safe haven and efficient implementation of all these arrangements and plans; Maintain Minimum Operational Security Standards (MOSS) for equipment; Assist in developing and implementing MOSS and ensuring that all WFP offices are compliant; Monitor the security service of a team of guards and ensure continuous coverage of security check points at all times; Assign daily duties to securit…

Job Description: Verify vendor claims for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor invoices in the Programme’s information system; Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required; Provide information related to financial transactions including calculation of personal entitlements and pro rata; Assist in the preparation of the payroll by executing validity checks on monthly payroll results; Assist in the preparation and entry in the financial system of the following staff related payments – Salaries – Over time – Hazard Pays – Vanbreda Claims…